Time Bureau Flexitime Management and Flexible Working

TimeBureau Flexitime Management
and Flexible Working

Versatile flexitime systems that save you money

Improve morale and attract the best employees by choosing a reliable, measurable flexitime management system from TimeBureau.

Employers that offer flexible working report improvements in productivity and job satisfaction and a reduction in absenteeism, stress and staff retention. Implementing a pro-active solution like TimeBureau allows your company to introduce and take advantage of the full benefits of flexible working.

The TimeBureau solution provides you with more than flexitime solution It offers a range of facilities including:

• No complicated software to install – all hosted in our data centre
• Access from any Internet-connected computer
• Low monthly subscription from a few pence per employee
• No long term contracts – just a simple one month rolling contract that you can cancel at any time
• Reporting by Exception – you only need to know when somethings is not as it should be
• Hours Worked and Overtime Reporting
• Absence Reporting and Management
• Absence Duration and Frequency reports, including Bradford Factor
• Holiday and Absence Entitlement Management
• Holiday Planning Reports
• Working Time Directive reports

A Complete Solution

Using robust and reliable badge readers, the TimeBureau Flexitime Management System eliminates the need for manual records and calculations. Keeping complete control of hours worked across the whole of your business, the system provides comprehensive management reports whenever you need them and allows data to be automatically transferred to your personnel and payroll systems, giving you a seamless and hassle-free service, including:

• Rotating Shifts
• Continental Shifts
• Fixed Shifts
• Variable Shifts
• Flexible Shifts
• Alternative Shifts
• Shift swapping
• Part-time working
• Job Sharing
• Annualised Hours Management

Your System, Your Rules

The TimeBureau automated flexitime system makes the best possible use of your time. By reporting only the exceptions to your rules, rather than every individual clocking process, you can immediately see the most important information: who is not working according to the rules that apply to them. Reporting is set up to match your own systems – so managers can receive a daily, weekly or monthly email.

The system records employees' clocking details using rules specified by your company. For example, you decide the core hours and the standard hours for each group of employees, allowing the system to reflect your business requirements. The system checks that the employee is present during the core hours, and records the amount of time worked relative to the standard hours so you, and the employee, can see the amount of flexitime that has built up, or has been used. Current balances can be displayed for the employee at the clocking point, at a kiosk or at their own computer.

Built-in Flexibility

Adjustments can be made to the TimeBureau Flexitime Management System both manually and automatically, allowing you to adjust the system for illness, holiday or business trips, for example. Maximum and minimum flexitime balances and many other types of rule can be specified. Separate sets of rules can be applied for specific circumstances – daily, weekly or monthly rules, for example, or for particular groups of employees. This gives you complete control over a variety of flexible working time management issues.

Adaptable for all Workforce Management

The TimeBureau flexitime software can handle a mix of hourly paid and flexitime staff, and can automatically process hourly paid employees who build up banked time and take time-in-lieu instead of being paid overtime. Subject to limits that you set, you can allow employees to swap between overtime and flexitime, even after the event.

How to order:

Whether you need Time, Attendance & Absence Management solution or Flexitime Management, and whether you have a single site or multiple sites, the TimeBureau system meets your needs exactly, and includes all the hardware you need. Call us on 0845 1300 707 (or +44 1920 822 800), or fill in the box on the right (then click "Send"), or click here to email a TimeBureau Advisor, to find out more.

Time and Attendance Reader

The Reader which comes with the TimeBureau service is an innovative and versatile time clock with two methods of identification built into every reader, so that you can chose which you want, and even change your mind over time (!): proximity cards and/or fingerprints. They are designed to be future-proof and have a highly durable yet elegant casing. If you don't have network points in a suitable location, you can chose the model with WI-FI built in.

Telephone Clocking Solution

Telephone clocking is great if your employees spend time visiting client sites or working from home in fact anywhere in the world as long as they have a telephone.

All your employee has to do is dial into our automated system; they will be prompted for their employee number and the site code of the location they are at. Both these codes are verified against your information and if correct will inform the employee that the clocking has been registered.

This is great if you have to bill clients for time spent on site as you export the hours spent per site.

Our standard number is only charged a small amount to the bill payer of the telephone line, we offer other services including 0800, 0845

SMS Clocking Solution

SMS clocking is great for roving employees on the road. Have them text in from a registered handset and record clockings and locations when on site, by simply sending an sms .

No extra cost other than the standard cost of a normal rate text message which in most cases may well be included in mobile contract bundles.

This is also great if you have to bill clients for time spent on site as you export the hours spent per site.

Once we receive the text message our SMS gateway automatically sorts the messages and assigns them depending on certain criteria to allow you to have access within your portal in almost to the second real time view of their locations

Software Support and Maintenance

Your business can rely on your Time Bureau systems. We deliver a level of support that reflects their importance to you and your team.

One of the reasons for choosing Time Bureau is for the quality of our support, which is designed to ensure our systems can always deliver the optimum performance. As an international organisation we can ensure you have the support you need on a virtual 24-hour basis.

Naturally, the need for maintenance and emergency cover varies from one organisation to the next, so our service and support services are flexible. Maintenance contracts are available for both hardware and software, and we offer a range of options allowing you to tailor your support package to your own needs and budgets.

Time Bureau complete solutions include service and support as standard.

Support Hotline

The Support Hot-Line (for both Software and Hardware) is available during normal business hours but e-mails may be dealt with around the clock.

The hotline is manned by experienced staff, who are likely to have encountered your problem many times before. They are able to provide advice and practical assistance via remote support.

RTB Hardware Maintenance

Return-to-Base (RTB) Maintenance is a form of Off-Site Maintenance whereby when a unit is reported as faulty and we are unable to help you resolve the problem by telephone, You will send us the faulty unit for delivery. The faulty unit will be repaired and returned to you

Please contact a Time Bureau Advisor for further information.