Time Bureau Time and Attendance Management

Time and Attendance Management

Your most valuable resource – and also one of your highest costs – is your staff. TimeBureau provides Time, Attendance and Absence Management solutions for all sizes of business. The TimeBureau service gives you greater control of your manpower costs and cuts payroll and flexitime administration.

The top five ways that Time & Attendance Systems can help you reduce costs:

• Reduce administration time and errors: automation eliminates manual work, human errors and duplication of effort, and this both reduces costs and frees managers and employees to perform more useful activities.
• Eliminate expensive mistakes: overpayment is the most common human error an organisation makes, but correcting underpayments is also expensive. With a computer-based T&A System, the data is picked up directly from the readers, processed according to the rules of the company (and subject to appropriate authorisation where required), then passed directly to the payroll system. The data is therefore always accurate and expensive mistakes are eliminated.
• Increase employee productivity: a kiosk system allows employees to view their own data, and in some cases request holidays or to specify whether extra time worked should be paid as overtime or treated as flexitime earned. The improved and automated communication helps improve attendance and time-management, and also reduces absenteeism.
• Real-time information: with the latest information always available at your fingertips, you can better monitor staff, manage labour costs and reduce absenteeism and overtime.
• Improve morale, reduce staff turnover and raise productivity: by identifying and rewarding your most productive employees and weeding out the weakest ones, you achieve a happier, more productive and more stable team that results in happier customers, more profits and less hassle for you.

TimeBureau provides you with a complete solution , whether your company has 5, 50, 500 or 50,000 employees, a solution that will meet your current and future needs.

TimeBureau Time, Attendance and Absence Management

The TimeBureau solution provides you with far more than simply a Time Recording System. It offers a range of facilities including:

• No complicated software to install – all hosted in our data centre
• Access from any Internet-connected computer
• Low monthly subscription from a few pence per employee
• No long term contracts – just a simple one month rolling contract that you can cancel at any time
• Reporting by Exception – you only need to know when something is not as it should be
• Reporting by email, so you know what's going on, no matter where you are
• Hours Worked and Overtime Reporting
• Absence Reporting and Management
• Absence Duration and Frequency reports, including Bradford Factor
• Holiday and Absence Entitlement Management
• Holiday Planning Reports
• Working Time Directive reports

From Clocking to Payroll

TimeBureau delivers advantages to you at every step from clocking to payroll.

Clockings from badge readers, telephone, SMS or other sources are received and processed automatically. Data can be transferred to your payroll, personnel and financial systems, eliminating human error and saving you valuable time. You will spend less than 15 minutes per day on administration.

TimeBureau can cater for all your clocking rules, shift and overtime patterns and variable working, including rotating shifts, continental shifts, and unplanned shift changes. It handles all your payment criteria and absence rules and can deal with Time-in-Lieu and Banked Time.

Reduced queues at clocking-out time and payroll without errors ensure it is welcomed by your staff, while comprehensive management reports support your decision making.

TimeBureau aids compliance with the Working Time Directive by warning you of potential violations – and its historical reports satisfy the reporting requirements.

Adaptable for all Workforce Management

The TimeBureau software can handle a mix of salaried, hourly paid and flexitime staff, and can automatically process hourly paid employees who build up banked time and take time-in-lieu instead of being paid overtime. Subject to limits that you set, you can allow employees to swap between overtime and flexitime, even after the event.

How to order:

Whether you need Time, Attendance & Absence Management solution or Flexitime Management, and whether you have a single site or multiple sites, the TimeBureau system meets your needs exactly, and includes all the hardware you need. Call us on 0845 1300 707 (or +44 1920 822 800), or fill in the box on the right (then click "Send"), or click here to email a TimeBureau Advisor, to find out more.

Time and Attendance Reader

The Reader which comes with the TimeBureau service is an innovative and versatile time clock with two methods of identification built into every reader, so that you can chose which you want, and even change your mind over time (!): proximity cards and/or fingerprints. They are designed to be future-proof and have a highly durable yet elegant casing. If you don't have network points in a suitable location, you can chose the model with WI-FI built in.

Telephone Clocking Solution

Telephone clocking is great if your employees spend time visiting client sites or working from home – in fact anywhere in the world, as long as they have access to a telephone.

All your employee has to do is dial into our automated system; they will be prompted for their employee number and the site code of the location they are at. Both these codes are verified against your information and if correct will inform the employee that the clocking has been registered.

This is great if you have to bill clients for time spent on site, since you can export the hours spent at each site, for use by your invoicing system for example.

Our standard number is only charged a small amount to the bill payer of the telephone line. We also offer altrernative services including 0800 numbers or 0845 numbers.

SMS Clocking Solution

SMS clocking is great for roving employees on the road. Have them text in from a registered handset and record clockings and locations when on site, by simply sending an SMS.

No extra cost other than the standard cost of a normal rate text message which in most cases may well be included in mobile contract bundles.

This is also great if you have to bill clients for time spent on site, as you can export the hours spent at each site.

Once our system receives the text message, the SMS gateway automatically sorts the messages and assigns them depending on certain criteria. Within your Time Bureauportal, you will then have access to an up-to-the-minute real time view of their locations.

Software Support and Maintenance

Your business can rely on your Time Bureau systems. We deliver a level of support that reflects their importance to you and your team.

One of the reasons for choosing Time Bureau is for the quality of our support, which is designed to ensure our systems can always deliver the optimum performance. As an international organisation we can ensure you have the support you need on a virtual 24-hour basis.

Naturally, the need for maintenance and emergency cover varies from one organisation to the next, so our service and support services are flexible. Maintenance contracts are available for both hardware and software, and we offer a range of options allowing you to tailor your support package to your own needs and budgets.

Time Bureau complete solutions include service and support as standard.

Support Hotline

The Support Hot-Line (for both Software and Hardware) is available during normal business hours but e-mails may be dealt with around the clock.

The hotline is manned by experienced staff, who are likely to have encountered your problem many times before. They are able to provide advice and practical assistance via remote support.

RTB Hardware Maintenance

Return-to-Base (RTB) Maintenance is a form of Off-Site Maintenance whereby when a unit is reported as faulty and we are unable to help you resolve the problem by telephone, You will send us the faulty unit for delivery. The faulty unit will be repaired and returned to you

Please contact a Time Bureau Advisor for further information.